Cloud-based document management solution eliminates ERP pain points

July 15, 2023

Cloud-based document management solution eliminates ERP pain points

Almost every organization trying to implement ERP (Enterprise Resource Planning) has a story to tell.

Companies are often very clear about why they want to start an ERP project: they need a solution that can overcome the difficulties and inefficiencies of multi-layered processes. A survey conducted by AIIM reflects this need:

Millions of dollars have been invested in ERP systems to make this process easier. CIO Magazine states: "After nearly four decades, billions of dollars and several shocking failures, major ERP systems have become software that businesses can't live without and software that causes most anxiety.

An ERP system such as SAP typically includes some or all of following components:

Financial management. The financial module in ERP provides financial functions and analytical reports for various departments and cost centers.

Human resource management. Human resource management modules may include elements of personnel management, organizational management, payroll management, time management, and personal development.

Production. This can include many functions including bill of materials, technical change orders, shop floor management, sales and distribution planning, basic production planning.

Customer relationship management. The CRM module ensures proper management of opportunities and communications of potential clients and clients.

Inventory and material management. This module is concerned with identifying inventory requirements, setting targets, providing replenishment methods and options, tracking material usage, reconciling inventory balances, and reporting inventory status.

Manage vendors and purchase orders. This module is designed to manage relationships and communications with key suppliers.

One of aforementioned sources of concern about ERP is fact that much of information needed to actually get results of an ERP implementation is outside system and not organized in any consistent way. In AIIM survey, only 50% of organizations with active BPM/process improvement programs reported integration between their content management systems and ERP platforms.

Many organizations force their employees into dual-screen schizophrenia: digital documents and content needed for core processes on one screen, ERP software needed to run their own processes on other, and employee acting like a kind of person. in average system integrator. In worst case, information remains in paper form.

Organizations should focus on optimizing process logic of their ERP solution while using more advanced cloud-based content management solutions to improve efficiency of process logic. The reasons are as follows:

1. Content that is critical to an ERP application does not exist in isolation. Many ERP content assets are critical to multiple business processes.

2. The content used by SaaS ERP application may havel legal, compliance and storage requirements.

3. Not every content creator or ERP process participant needs a separate license for an application. If a collaboration process takes place outside of application, everyone associated with process does not need to have a user license for application.

If you need to implement SAP or another ERP system, now is time to invest in a higher ROI by getting rid of "double screen" problem.

Cloud Document Management Software: DocuWare Cloud

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Move information between people and systems with tight integration with ERP, CRM or other applications.

"We chose to implement DocuWare Cloud so as not to burden our internal IT staff and to be able to quickly deploy and implement solution in corporate office, as well as in 30 remote offices. Implementing a cloud system is about implementing something and ensuring it is most a quick way to be as convenient and easy to use as possible."Emilia O'Brien, Accounting Manager, Culinaire International

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